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AGM Minutes (1)

Sunday, 10 January 2010 09:04

Minutes 2010 AGM

Written by Admin

EVENLEY CRICKET CLUB

ANNUAL GENERAL MEETING

SUNDAY 7th FEBRUARY 2010 AT 11AM

EVENLEY VILLAGE HALL

MINUTES

1 CHAIRMANS WELCOMING ADDRESS

The Chairman welcomed all in attendance and thanked them for attending the meeting. The Chairman asked for any comments on the Annual Report and none were made.

2 REGISTER OF ATTENDANCE

A total of nineteen (19) people in attendance. A copy of the attendance record of all committee members was circulated in the notes given to all in attendance at the AGM, and have been posted on the club website.

3 APOLOGIES

Received from J. Lay, I. Moodie, J. Hepplethwaite, D. Holden, D. Holden

4 MINUTES OF THE 2009 A.G.M HELD ON FEBRUARY 1st 2009.

Copies of the 2009 minutes were circulated in the bundle of notes to all in attendance and have been posted on the club website. The Chairman asked for comments. There were none. The Chairman asked for approval. Agreed unanimously.

5 RESUME OF LAST SEASON REPORT.

This has been posted on the club website. There were no comments from the floor.

6 TREASURERS REPORT.

As circulated. Mike Bosher asked for comments. The Chairman asked for approval of the 2009 accounts. Agreed unanimously.

7 ELECTION OF 2010 PRESIDENT AND OFFICERS.

The meeting then voted and elected the following:

PRESIDENT: Dick Vernon

Proposed M Bosher

Seconded A Thornhill Agreed Unanimously

CHAIRMAN: Mike Bosher

Proposed A Thornhill

Seconded K Golding Agreed Unanimously

SECRETARY: Debbie Holden

Proposed K Golding

Seconded A Thornhill Agreed Unanimously

TREASURER: Mike Bosher

Proposed C Scott

Seconded N Umney Agreed Unanimously

8 ELECTION OF 2010 MANAGEMENT COMMITTEE.

All members proposed were in attendance except where specified.

(Votes were taken en bloc with the same proposer and seconder as indicated below):

PUBLIC RELATIONS OFFICER: A Thornhill

SOCIAL REPRESENTATIVE: K. Golding

PLAYERS REPRESENTATIVES: C Scott

FUND RAISING OFFICER: N Umney

GROUNDSMAN OFFICER: M Greatbatch

CLUB OFFICER: C Scott

Proposed D Brooke

Seconded A Reader Agreed Unanimously

9 ELECTION OF 2010 CLUB CAPTAIN

CLUB CAPTAIN J Walker

Proposed C Scott

Seconded M Brooke Agreed Unanimously

10 ELECTION OF 2010 1st, 2^nd & 3rd TEAM CAPTAIN’S & VICE-CAPTAIN’S

All members proposed were in attendance except where specified.

The meeting then voted as follows:

FIRST TEAM CAPTAIN: A Romaine

Proposed S Harris

Seconded M Bosher Agreed Unanimously

FIRST TEAM VICE-CAPTAIN: S Harris

Proposed J Martin

Seconded M Bosher Agreed Unanimously

SECOND TEAM CAPTAIN: C Scott

Proposed J Martin

Seconded M Bosher Agreed Unanimously

SECOND TEAM VICE-CAPTAIN: S Walker

Proposed N Umney

Seconded S Knowles Agreed Unanimously

THIRD TEAM CAPTAIN: A Reader

Proposed M Bosher

Seconded M Jermy Agreed Unanimously

THIRD TEAM VICE-CAPTAIN: N Umney

Proposed A Reader

Seconded A Thornhill Agreed Unanimously

CUP CAPTAINS:

FIRST TEAM: S Harris

Proposed M Bosher

Seconded A Romaine Agreed Unanimously

SECOND TEAM: S Walker

Proposed M Bosher

Seconded A Thornhill Agreed Unanimously

THIRD TEAM: N Umney

Proposed M Bosher

Seconded M Brooke Agreed Unanimously

11 SELECTION COMMITTEE FOR 2010

Deferred to Committee meetings

12 JUNIOR SECTION

R. Darby reported on good progress of the Junior Section with fixtures scheduled for next season. CRB checks are all in order for a number of members/players involved in the Junior Section. K. Darby will be acting as the Child Welfare Officer in future for the Junior Section. A first aider – Phil Thomas – has volunteered his services for the new season.

13 ANNUAL SUBSCRIPTION AND MATCH FEES - SENIORS AND JUNIORS

Mike Bosher inquired whether there were any questions in respect of the club’s annual subscriptions and match fees. It was proposed that the match subscriptions should change the following levels:

£50 by reduced to £45 if paid by 31^st March. This fee is waived for juniors or full time education.

Proposed: N Umney

Seconded: K Golding All in Favour

The weekly match fee to be kept at £7.00 and reduced to £3.50 for juniors.

Players can continue to take the option of “Pay as you Play” at £10 per match as an alternative to paying the subs. This is designed for those who play occasionally.

R. Darby proposed Junior fees to be £15 for the season as a flat rate (to include coaching) for under-14s. Between 14-18 years old to pay £25. The match fee will stay at £3.50.

Proposed: R Darby

Seconded: A Reader All in Favour

14 PRODUCTION OF CRICKET TEAS

Kim Golding reported that arrangements are in place for the preparation of cricket teas on the same basis as last season. Debbie Holden will provide a rota for the season ahead and will inquire for volunteers ahead of the start of the season.

Richard Darby expressed thanks to the ladies providing teas during last season and expressed encouragement on behalf of the players to seek further volunteers for this activity.

15 SPONSORSHIP

With the loss of two main sponsors in 2009 the Committee is following up on further options for new sponsors for the 2010 season. Chris Scott mentioned new arrangements to cover sponsorship on shirts and related costs in providing for this. New sponsors have been identified with new shirts planned for the start of the season. Mike Bosher expressed gratitude to Alan Thornhill and Mark Greatbatch for their help in sponsorship activity.

17 WICKET/GREEN & GROUNDSMAN

Mike Bosher extended the club’s thanks to Miles, Tat and Steve Harris for their hard work in maintaining the pitch again.

Steve Harris raised the possibility of further assistance with the preparation of the wicket and inquired whether more people would be able to commit to sparing some time for this work, relieving pressure on time to have the wicket prepared each week and ensuring the work is done.

17 UMPIRES FOR PREMIERS AND DIV 2.

Chris Scott reported that umpires must be arranged for both 1^st and 2^nd Teams in the new season and Team Captains are to ensure that this is in place. An approach was suggested to Tim Halford to cover both 1^st and 2^nd Team games at home and as required for alternating weeks.

18 DINNER DANCE FORMAT

Mike Bosher inquired whether there should be a different format to the Annual Dinner & Dance this year. The meeting discussed the balance of the cost of the Dinner & Dance and whether alternative venues might provide a better event. It was noted that many VPs and Sponsors enjoy the current format of the Dinner & Dance and the importance of recognizing the contribution made by them to the Club. The meeting agreed with keeping the same format for the Dinner & Dance but the Committee to remain conscious of possible alternatives. The Committee will continue seeking options for appropriate and alternative venues.

19 ANY OTHER BUSINESS AT THE CHAIRMAN’S DISCRETION.

Kim Golding informed the meeting of the Race Night event on 6^th March and encouraged members to attend.

There will also be a Barn Dance on 30^th May at Andrew Reader’s farm and thanks was expressed to Mr & Mrs Reader for providing this venue. Tickets will soon be available for distribution.

20 DATE OF THE NEXT ANNUAL GENERAL MEETING

The first Sunday in February 2011

The meeting closed at 12:05pm.

Signed as a True Record

Signed:……………………………………………

Date:……………………………………………….

Published in AGM Minutes